Timeline 101 Prep: Before You Dive in...
Oh timelines… It’s a key part of planning and commonly the main part that our couples say they either are dreading or are worried about for the day of. We get that, there is a lot that goes into it and so many moving pieces! Not to mention, you actually want to be able to kick back and enjoy the whole thing, not just stare at the clock and go one checklist item at a time right?
Before you dive into your timeline there are some things you should have ready, some information that will help you shape your timeline and bring all the pieces together.
1 - Vendors and Venue(s): Contracted Times
So the big question: How long do you have access and do you have your pros onsite?
A quick check to your contract and services should solve all your questions for this. You will want to make a quick note of the times. For your venue, you want to know what time you have access and what time you need to be cleaned up and offsite. If you have more than one venue you will want to know how long it takes to travel from the first to the second - a bigger perk is that Google maps will let you pick a day and time to account for normal traffic patterns during that time so you can really plan appropriately. If you have any other services included with your venue package (for example, at our venue we include security) make a quick note for how many hours you have that as well.
For your professionals, such as your photographer and DJ, you will want to know how many hours you have paid - and how much additional time would cost you too just in case you want to extend your time.
The average rehearsal lasts 4 hours and most guests don’t last much longer so don’t worry about keeping things going too long - they’ll be having so much fun on the dance floor they will be wiped! You can always have an after-party at a local bar for those who aren’t ready to finish up celebrating your new milestone!
2 - Ceremony Time: Sunset and Time of Year
First you need to decide what time of day you'd like to say " I Do". If you’re picturing a traditional evening reception with dinner complete with sunset golden hour photos then you will want to know two quick things.
First - what time does the sun set on your date? This is easily done with a quick google search. Simply include your date and location like so: [sunset in Krum, Texas on 10/10/20]. Secondly - use this info to chat with your photographer! They are the pro after all, and they will most likely have a preferred time to capture your photos and ceremony before the sun goes down.
Bonus - have an idea if you want to take sneak peeks or wait to see each other during the ceremony? Let your photographer know so that they can plan accordingly and designate more time before or after your ceremony.
Don’t forget about the time change! This is a BIG one particularly if your date is in November or March. Keep this in mind as it will make a big difference in when you’d like your ceremony to begin and of course for when things will get dark in a hurry.
So what happens once that's been accomplished? Now that you’ve worked so hard to draft the perfect timeline what do you do with it?
First up - have your pros look it over! If you don’t have a coordinator, ask your photographer, DJ, or another vendor to check it out. When you’re all set you will want it to be shared with your key people including:
If you’re needing help with your timeline reach out to our team! Like drafting floor plans, this is a service we help with and would love to help keep planning a little easier on you and give you one less thing to worry about.
Contact our team HERE.
Check out more on Timeline 101: What's in a Timeline HERE
10340 Jackson Rd. Krum, TX 76249